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Risk Management Policies - Are You Putting Your Company At Risk?

Companies annually produce thousands of documents on their desktop. These documents can become lost or stolen if they are not protected through passwords and saved on a secure network. Lost and stolen documents cost businesses thousands of dollars in expenses, and are caused by documents being stored on desktops and other non-secure locations.

Many company projects require employees to send documents through email or save it on removable media. Sending and saving documents in these ways allows documents to be exposed and unprotected. Documents that are on email attachments, removable media, and saved on desktops are putting a company at risk.

Most companies have risk management policies to ensure that all documents are stored on a secure network drive. This prevents the abundance of important documents being leaked out of the office. Unfortunately, most employees don't adhere to company risk management policies because it is too time consuming or unpractical.

It can take large quantities of time for employees to track down who they send documents to through email, and save the most relevant and updated document on a local server. Deciding which documents are needed and which can be deleted can be a confusing and costly task for employees.

One way that the risk management policies can be enforced without interfering or costing employees more time is by implementing risk management software. This software weaves an electronic thread through documents to easily track its path. It allow users to track exactly who the document was sent to, who has opened it, who has made changes to it and where they have saved it.

Following documents' paths gives employees a quick picture at where all the versions of the original documents are. This software will easily allow employees to track down documents, delete unneeded documents, and save the important documents on the company server. This saves company the embarrassment and costs of unsecured data that becomes lost or stolen.

Source: www.isnare.com